PTO & Holiday Management System
System to simplify leave requests and streamline employee scheduling
Lagermax Group Hungary modernized its workforce administration by introducing a digital PTO, holiday, and overtime management system. The project replaced manual, paper-based workflows with a centralized platform that supports transparent approvals, accurate attendance tracking, and better coordination between employees, managers, and HR.
The Challenge
Managing paid time off, holidays, and overtime through paper-based processes created ongoing operational challenges for Lagermax Group Hungary. Requests were submitted manually, approvals were handled outside a unified system, and records were stored across multiple locations. This made it difficult for HR and operations teams to maintain a clear and up-to-date overview of employee availability and working hours.
The lack of integration between leave requests and actual attendance further increased administrative complexity. Overtime tracking depended on manual reconciliation between approved requests and card access control data, introducing delays and the potential for discrepancies. Managers had limited real-time visibility into team availability, which affected workforce planning and day-to-day operational decisions.
As the organization continued to operate in a structured, compliance-driven environment, these manual processes became increasingly difficult to sustain. There was a clear need for a centralized, digital solution that could reduce administrative effort, improve data consistency, and align leave and overtime management with existing attendance systems.
Our Solution
A centralized PTO and holiday management system was introduced to digitize requests, approvals, and records. The solution was integrated with the existing card access control system, enabling attendance data to support overtime tracking and validation. Employees gained a clear, self-service way to submit requests, while managers and HR teams benefited from a single source of truth for workforce availability and working time records.
Results & Impact
The new system significantly reduced administrative effort associated with manual paperwork and data reconciliation. Approval workflows became faster and more transparent, and attendance-based overtime tracking improved accuracy and trust in reported data. Overall, the solution strengthened operational efficiency, supported compliance-focused HR processes, and provided management with clearer insight into workforce capacity.
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